{"id":561,"date":"2023-08-12T12:14:58","date_gmt":"2023-08-12T12:14:58","guid":{"rendered":"https:\/\/deepskyblue-squid-527810.hostingersite.com\/?p=561"},"modified":"2026-02-13T19:53:57","modified_gmt":"2026-02-13T19:53:57","slug":"how-to-enable-archiving-in-microsoft-365-exchange-online","status":"publish","type":"post","link":"https:\/\/cun.ie\/blog\/2023\/08\/12\/how-to-enable-archiving-in-microsoft-365-exchange-online\/","title":{"rendered":"How to enable Archiving in Microsoft 365 exchange online"},"content":{"rendered":"<div class=\"et_d4_element et_pb_section et_pb_section_0  et_pb_css_mix_blend_mode et_section_regular et_block_section\" >\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_d4_element et_pb_row et_pb_row_0  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_0  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_0  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><div>The Exchange admin center (EAC) lets you enable the archive mailbox only individually - for one user at a time. For bulk actions, refer to the section on using Windows PowerShell.<\/div>\n<div><\/div>\n<ol>\n<li>Sign in to the Exchange admin center.<\/li>\n<li>Go to<span>\u00a0<\/span><strong>Recipients &gt; Mailboxes<\/strong><span>\u00a0<\/span>to display the list of mailboxes.<\/li>\n<li>Click a user for whom you want to enable the archive mailbox. In the pane that opens, select the<span>\u00a0<\/span><strong>Others<span>\u00a0<\/span><\/strong>tab and click<strong><span>\u00a0<\/span>Manage mailbox archive<\/strong>.\u00a0<\/li>\n<\/ol><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_image et_pb_image_0\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<span class=\"et_pb_image_wrap \"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"675\" src=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Manage-mailbox-archive.png\" alt=\"\" title=\"Manage mailbox archive\" srcset=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Manage-mailbox-archive.png.webp 700w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Manage-mailbox-archive-480x463.png.webp 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 700px, 100vw\" class=\"wp-image-567\" \/><\/span>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_1  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><p><span>4. Next, set the toggle switch to\u00a0<\/span><strong>Enabled<span>\u00a0<\/span><\/strong><span>and click\u00a0<\/span><strong>Save<\/strong><span>.<\/span><\/p><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_image et_pb_image_1\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<span class=\"et_pb_image_wrap \"><img loading=\"lazy\" decoding=\"async\" width=\"1368\" height=\"775\" src=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/enable-archiving.png\" alt=\"\" title=\"Enable archiving in Exchange onlint\" srcset=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/enable-archiving.png.webp 1368w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/enable-archiving-1280x725.png.webp 1280w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/enable-archiving-980x555.png.webp 980w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/enable-archiving-480x272.png.webp 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) and (max-width: 1280px) 1280px, (min-width: 1281px) 1368px, 100vw\" class=\"wp-image-565\" \/><\/span>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_2  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><p><span>4. Next, set the toggle switch to\u00a0<\/span><strong>Enabled<span>\u00a0<\/span><\/strong><span>and click\u00a0<\/span><strong>Save<\/strong><span>.<\/span><\/p><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_3  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><pre><span>Note: It usually takes a few moments to create the archive mailbox in the EAC.<\/span><\/pre><\/div>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div><div class=\"et_d4_element et_pb_row et_pb_row_1  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_1  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module et_d4_element et_pb_heading et_pb_heading_0 et_pb_bg_layout_\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_heading_container\"><h1 class=\"et_pb_module_heading\">Creating Retention Tags<\/h1><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_4  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><ol>\n<li>In the<span>\u00a0<\/span><a href=\"https:\/\/compliance.microsoft.com\/exchangeinformationgovernance?viewid=exoRetentionPolicyTag\">Exchange (legacy) - Microsoft Purview<\/a><span>\u00a0<\/span>go to Information Governance &gt; Retention.<\/li>\n<li>Click the \"<em>+<\/em>\" icon to create a new retention tag.<\/li>\n<li>Give the tag a name, choose the type of retention and duration.<\/li>\n<li>Click save.<\/li>\n<\/ol><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_image et_pb_image_2\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<span class=\"et_pb_image_wrap \"><img loading=\"lazy\" decoding=\"async\" width=\"700\" height=\"675\" src=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Manage-mailbox-archive.png\" alt=\"\" title=\"Manage mailbox archive\" srcset=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Manage-mailbox-archive.png.webp 700w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Manage-mailbox-archive-480x463.png.webp 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 700px, 100vw\" class=\"wp-image-567\" \/><\/span>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div><div class=\"et_d4_element et_pb_row et_pb_row_2  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_2  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module et_d4_element et_pb_heading et_pb_heading_1 et_pb_bg_layout_\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_heading_container\"><h1 class=\"et_pb_module_heading\">Applying a Retention Policy<\/h1><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_5  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><ol>\n<li>Go to Information Governance &gt; Policies.<\/li>\n<li>Click \"+\" to create a new retention policy.<\/li>\n<li>Give the policy a name and select the retention tags to apply.<\/li>\n<li>Click save then refresh.<\/li>\n<li>Select the policy and click \"Apply to content locations\".<\/li>\n<li>Choose the mailboxes or folders to apply the policy to.<\/li>\n<\/ol><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_image et_pb_image_3\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<span class=\"et_pb_image_wrap \"><img loading=\"lazy\" decoding=\"async\" width=\"930\" height=\"704\" src=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Retention-Tags.png\" alt=\"\" title=\"Retention Tags\" srcset=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Retention-Tags.png.webp 930w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Retention-Tags-480x363.png.webp 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 930px, 100vw\" class=\"wp-image-571\" \/><\/span>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div><div class=\"et_d4_element et_pb_row et_pb_row_3  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_3  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module et_d4_element et_pb_heading et_pb_heading_2 et_pb_bg_layout_\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_heading_container\"><h1 class=\"et_pb_module_heading\">Apply policy to user mailbox<\/h1><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_6  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><ol>\n<li>Click <strong>Mailbox<\/strong><\/li>\n<li>Click <strong>Manage mailbox policies<\/strong><\/li>\n<li>Select the Retention policy from the dropdown menu.<\/li>\n<\/ol><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_image et_pb_image_4\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<span class=\"et_pb_image_wrap \"><img loading=\"lazy\" decoding=\"async\" width=\"657\" height=\"581\" src=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Retention-Policies-1.png\" alt=\"\" title=\"Retention Policies\" srcset=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Retention-Policies-1.png.webp 657w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/Retention-Policies-1-480x424.png.webp 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) 657px, 100vw\" class=\"wp-image-573\" \/><\/span>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div><div class=\"et_d4_element et_pb_row et_pb_row_4  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_4  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module et_d4_element et_pb_heading et_pb_heading_3 et_pb_bg_layout_\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_heading_container\"><h1 class=\"et_pb_module_heading\">Exchange Online Managed Folder Assistant<\/h1><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_7  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><p>Exchange Online runs the Managed Folder Assistant (MFA) weekly to process mailboxes per the retention policy schedule. To manually trigger MFA immediately, run this PowerShell command below as administrator.<\/p>\n<p>This will start applying any retention policies right away instead of waiting for the normal cycle.<\/p><\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_dmb_code_snippet et_pb_dmb_code_snippet_0\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module_inner\">\n\t\t\t\t\t<h4 class=\"dbcs_title\">Powershell script to kick off MFA on exchange online<\/h4><pre class=\"github-gist\"><code class=\"hljs powershell show_linenums\">#Requires -RunAsAdministrator\n#Variables\n$nameofuser = &quot;name@domainname.com&quot;\n\n# Close and re-open your PowerShell window when done\n\n# Add -Force to it when you need to update EXO V1.\n#Install-Module -Name ExchangeOnlineManagement -Force\n\nConnect-ExchangeOnline\nStart-ManagedFolderAssistant &ndash;Identity $nameofuser\n\n# Run a report to show you the status of when MFA was last run\n$logProps = Export-MailboxDiagnosticLogs $nameofuser -ExtendedProperties\n$xmlprops = [xml]($logProps.MailboxLog)\n$xmlprops.Properties.MailboxTable.Property | ? {$_.Name -like &quot;ELC*&quot;}<\/code><\/pre >\n\t\t\t\t<\/div>\n\t\t\t<\/div><div class=\"et_pb_module et_d4_element et_pb_text et_pb_text_8  et_pb_text_align_left et_pb_bg_layout_light\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_text_inner\"><p>The screenshot show a successful run of MFA of a user account on Exchange online<\/p><\/div>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div><div class=\"et_d4_element et_pb_row et_pb_row_5  et_pb_css_mix_blend_mode et_block_row\">\n\t\t\t\t<div class=\"et_d4_element et_pb_column_4_4 et_pb_column et_pb_column_5  et_pb_css_mix_blend_mode et-last-child et_block_column\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<div class=\"et_pb_module et_d4_element et_pb_image et_pb_image_5\">\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t<span class=\"et_pb_image_wrap \"><img loading=\"lazy\" decoding=\"async\" width=\"1043\" height=\"389\" src=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/MFA-suceess.png\" alt=\"\" title=\"MFA suceess\" srcset=\"https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/MFA-suceess.png.webp 1043w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/MFA-suceess-980x366.png.webp 980w, https:\/\/cun.ie\/blog\/wp-content\/uploads\/2023\/08\/MFA-suceess-480x179.png.webp 480w\" sizes=\"(min-width: 0px) and (max-width: 480px) 480px, (min-width: 481px) and (max-width: 980px) 980px, (min-width: 981px) 1043px, 100vw\" class=\"wp-image-580\" \/><\/span>\n\t\t\t<\/div>\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n\t\t\t\t\n\t\t\t\t\n\t\t\t<\/div>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":567,"comment_status":"closed","ping_status":"open","sticky":true,"template":"","format":"standard","meta":{"_et_pb_use_builder":"on","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"categories":[2,24],"tags":[],"class_list":["post-561","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-guides","category-microsoft-365"],"_links":{"self":[{"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/posts\/561","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/comments?post=561"}],"version-history":[{"count":0,"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/posts\/561\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/media\/567"}],"wp:attachment":[{"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/media?parent=561"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/categories?post=561"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/cun.ie\/blog\/wp-json\/wp\/v2\/tags?post=561"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}